How to use it
- 1Enter your company name, address and logo once. They are saved on your device for next time.
- 2Choose the month, then fill in the employee's name, designation, PAN, UAN and bank account.
- 3Enter each earning and each deduction. Rename the rows, add new ones or remove the ones you do not use.
- 4Check the net pay in the preview and press Download PDF / Print.
- 5Want to keep editing it yourself? Press Excel (.xlsx) for a sheet with working formulas, or Word (.docx). Both are made on your device, like the PDF.
Salary Slip – a filled-in sample
Made with the tool above from made-up details: every name and number in it is invented. Press “See a filled-in example” in the tool to open it there and download it.
What goes on a salary slip
Earnings. Basic salary is the core of the package, and PF and gratuity are calculated from it. House rent allowance (HRA), conveyance and special allowance make up most of the rest. Overtime, incentives and bonus are shown in the month they are paid.
Deductions. Provident fund, ESI, professional tax, income tax deducted at source (TDS), loan or advance recoveries, and loss of pay.
Net pay is gross earnings minus total deductions. It is the amount that should reach the employee’s bank account.
The new labour codes and your salary structure
The four labour codes have been in force since 21 November 2025. Under their definition of “wages”, if allowances and other excluded components add up to more than half of an employee’s total remuneration, the excess is added back to wages when PF, gratuity and similar benefits are calculated. The codes do not force you to restructure salaries, but a package with a small basic pay can now cost more in contributions. Ask your accountant how your structure is affected.
Details worth getting right
- PAN and UAN. Banks and the next employer check these first.
- Paid days. A slip that shows working days, paid days and loss of pay days rarely needs explaining.
- Pay date and the employee’s bank account, so that the slip matches the bank statement.
- One slip a month, from the same format. Lenders usually ask for the last three or six months together.
Only for salary that was really paid
A salary slip is evidence of income. Banks, embassies and employers rely on it. Make payslips only for employees you actually employ and amounts you actually paid. Creating a false payslip to obtain a loan, a visa or a job is fraud, and the person who makes it and the person who uses it are both responsible.
Questions people ask
Is an employer required to give salary slips?
Yes. The Code on Wages requires every employer to issue wage slips to employees. Apart from the law, employees need payslips for loans, credit cards, visas, tax returns and their next job, so it is good practice to issue one every month.
Can I download this salary slip format in Excel?
Yes. Press Excel (.xlsx) above the preview. You get a real spreadsheet with your details filled in and working formulas: gross earnings, total deductions, net pay and the net pay in words recalculate when you change a figure. There are no macros, so there is no security warning to click through. It is a standard .xlsx file, the format used by Excel, Google Sheets, WPS Office and LibreOffice. Press it with an empty form to get a blank salary slip template in Excel.
Can I download this salary slip format in Word?
Yes. Press Word (.docx) above the preview. The file is laid out like the PDF, and every word and figure in it can be edited. It is a standard .docx file, the format used by Microsoft Word, Google Docs, WPS Office and LibreOffice. Press it with an empty form and you get a blank salary slip format in Word, with every heading in place and room to type. Totals in the Word file are plain text, so use the Excel file if you want them to recalculate.
How do I work out loss of pay for days not worked?
The common method is monthly gross salary divided by the days in the month, multiplied by the unpaid days. Enter it as a deduction such as 'Loss of pay (2 days)', and fill in Working days, Paid days and Loss of pay days so the slip explains itself.
How much PF should be deducted?
The employee's provident fund contribution is 12% of PF wages (basic pay plus dearness allowance). In establishments with 20 or more employees, PF is compulsory for staff whose PF wages are within the wage ceiling. That ceiling was ₹15,000 a month for many years; in September 2026 the government announced an increase to ₹25,000. Many employers contribute on higher wages too. Confirm the ceiling and the right base for your payroll with your accountant or on the EPFO website.
When does ESI apply?
ESI covers employees earning up to ₹21,000 a month in establishments with 10 or more employees. The employee's share is 0.75% of gross wages and the employer pays 3.25%. Check the current rates and limits before you deduct.
What is professional tax?
A small tax on employment levied by some states, such as Maharashtra, Karnataka, West Bengal, Gujarat and Tamil Nadu. It cannot exceed ₹2,500 a year. Several states, including Rajasthan, Delhi, Uttar Pradesh and Haryana, do not levy it. Remove the row if it does not apply to you.
Does the payslip need a signature or a stamp?
A computer-generated payslip is normally accepted without one, which is why that line is printed by default. If a bank or an embassy asks for a signed slip, untick the option to print signature lines, then sign and stamp it.
Can I make payslips in Hindi?
Yes. Switch Document language to हिंदी above the preview. Headings and the net pay in words change to Hindi, and the row names stay exactly as you typed them.
Last reviewed: 19 September 2026